Privacy Policy
The Korean Register of Shipping (hereinafter referred to as "Korean Register of Shipping") is the Personal Information Protection ActIn in order to protect the personal information of the data subject pursuant to Article 30 and to quickly and smoothly handle related grievances, the personal information processing policy is established and disclosed as follows.
○ This Privacy Policy shall enter into force on November 15, 2021.
1. Purpose of processing personal information
Korean Register of Shipping processes personal information for the purposes stated in the following. Personal information thus processed will not be used for a purpose other than what is stated below. If there is a change in the said purposes, we will ask for your consent in advance. We process personal information for the following purposes:
Checking if users actually want to subscribe for membership, verifying identification information concerning provision of service for members, membership management, personal identification in accordance with the system of Limited Verification of Identity, preventing dishonest use of service, sending notifications and announcements, handling complaints, and preserving records such as notices or records for dispute mediation.
Verifying complaint/request submitters’ identities, checking the content of complaints/requests, communicating for fact-finding, and having them informed of the result of our processing.
Processing personal information for provision of services, content, and customized services, and for personal identification
Development of new services (goods), provision of customized services, provision of information on special events/promotional information, provision of opportunities for participation, verifying service validity, finding out access frequency or drawing up statistics on the status of members’ use of services, etc.
2. Personal information items collected and period of retention
Korean Register of Shipping collects, retains, and uses information stated below that is required for membership subscription, smooth customer consultation, provision of services, and hiring of employees, etc.
- Personal information items collected, retained, and used by us
- Collection method: homepage membership subscription
- Purpose of collection: provision of the content, provision of customized services, verification of identification, provision of information delivery service, etc.
- Period of retention:to be destroyed upon membership withdrawal
- Optional items: mailing service selection (our Korean webzine/our English webzine /technical information/screening information), technical information recommendation, business name/phone number/fax number
- Personal information items: name of employer, position, name, email address, home phone number, cell phone number, etc.
- Collection method: homepage
- Purpose of collection: to be used for our online inspection/screening application
- Period of retention: to be destroyed within 5 years per our quality system record management procedure
- Personal information items: name, email address, cell phone number, etc.
- Collection method: homepage
- Purpose of collection: to be used in whistleblowing
- Period of retention: to be destroyed within one year after use
- Personal information items: name, contact number, name of employer
- Collection method: homepage
- Purpose of collection: to be used when receiving application for our service
- Period of retention: to be destroyed upon membership withdrawal
- Personal information items: name, address, phone number, cell phone number, email address
- Collection method: homepage
- Purpose of collection: to be used when receiving application for our service
- Period of retention: to be destroyed within one year after use
3. How to process sensitive information (special categories of personal data)
Korean Register of Shipping makes it a rule not to process sensitive information unless explicitly consented by the subject of information or required by the law of an EU member state.
labor union membership, gene/bio/heath information, information on sex life and sexual orientation
1) The subject of information giving explicit consent
2) Where required to fulfill obligations under the laws related to employment, social security or collective agreement
3) Information that the subject of information has clearly disclosed to the public.
4. The subject of information ’s rights and how to exercise them
As subjects of personal information, service users may exercise the following rights.
A. The subjects of personal information may exercise the following rights regarding the protection of personal information to the Korean Register of Shipping.1) The right to ask us for accessing their personal information retained by us
2) The right to ask us to correct errors included in their personal information retained by us
3) The right to ask us to delete their personal information retained by us
4) The right to ask us to stop processing their personal information retained by us
5) The right to ask us to transmit their personal information kept by us to themselves or a third party
6) The right to object to profiling (the subject may refuse to let personally important matters to be decided by automated process such as profiling)
5. Destruction of personal information
Korean Register of Shipping shall destroy personal information upon attaining the purpose of processing it as follows. We shall destroy service users’ personal information upon attaining the purpose of collecting and using it.
- Upon attaining the purpose, the personal information provided by service users for membership subscription, etc. shall be transferred to a separate database (or a document file in the case of a paper document) and retained there until destruction under the in-house guidelines and the law (Ref. Period of Retention and Using in this Privacy Policy). The said personal information shall not be used for any other purpose unless required by the laws.
- Printouts containing personal information shall be shredded or incinerated.
- Electronic files containing personal information shall be deleted in a non-recoverable way.
6. Measures taken to keep personal information safe
Korean Register of Shipping takes technical/administrative/physical protective measures as follows to keep personal information safe in compliance with Article 29 of the Personal Information Protection Act.
We let only designated employees process personal information, keep their number to a minimum, and have them manage personal information adequately.
We carry out periodic in-house inspection to ensure that personal information is processed adequately.
We carry out in-house management plan to keep personal information safe.
Our homepage membership IDs and passwords are encoded when transmitted, stored, and managed. Access to, or change of, personal information can only be done by the subject of information, who knows the password.
To protect personal information from hacking or computer virus, we operate security programs, renew them periodically, keep the relevant system in an off-limits area, and monitor it technically and physically.
We control access to our database system processing personal information by granting, changing, and expiring such authorization, check the status of access rights allowed periodically, and operate the intrusion detection system to keep the users’ personal information safe from unauthorized access.
We keep documents or auxiliary storage devices containing personal information in a locked place for safety.
We keep personal information in a physically separate place and control unauthorized access by establishing and operating access control system.
7. Matters pertaining to operation of a device automatically collecting personal information and refusal to accept it
Cookies, which are very small text files sent to your browser by the server used to operate our website, are used to help you connect to
our homepage and stored in your computer hard drive. We use cookies for the following purposes.
- To check user login information
- To disable popup windows
You may use an option in the web browser to accept all cookies or block all cookies or make it required
to ask for your acceptance each time when a cookie is stored.
Example: You may use an option in the web browser to accept all cookies or block all cookies or make it required to ask for your acceptance each time when
a cookie is stored.
8. Designation of personal information manager
Name: An Jong-dae
Department: General Affairs Team
Position: Team Leader
Contact number: +82-70-8799-8600, jdan@krs.co.kr, FAX: +82-70-8799-8629
Name: Park Jong-seong
Department: Information Technology Team
Position: Team Leader
Contact number: +82-70-8799-8664, jspark2000@krs.co.kr, FAX: +82-70-8799-8674
9. Image information processing devices operation and management
Korean Register of Shipping installs and operates image information processing devices as follows.
- Facility security/safety; fire prevention
- Crime prevention for customers’ safety
- Prevention of vehicle theft and damage
| No. | Installation locations | Purpose | Number installed |
|---|---|---|---|
| 1 | The lobby and corridor of each floor | Facility security/safety | 45 |
| 2 | Parking lot | Prevention of vehicle theft and damage | 35 |
| 3 | The outside of the corporate building | Customers’ safety; fire prevention | 11 |
| 4 | Elevators | Customers’ safety; facility safety | 8 |
| 5 | Mechanical/electrical rooms | Facility safety; fire prevention | 6 |
| Department | Personnel | Contact number |
|---|---|---|
| Department in charge of building management |
General Affairs Team Leader | +82-70-8799-8600 |
| Department in charge | General Affairs Team | +82-70-8799-9114 |
| Those authorized to access image information |
General Affairs Team Leader | +82-70-8799-8600 |
| Employees in charge of facilities | +82-70-8799-8620 | |
| Employees of the entrusted business | +82-70-8799-8975 | |
| Manager entrusted with building management |
Manager of Wonbong | +82-70-8799-8975 |
- Please contact the department in charge of building management and ask them to let you check the images.
- They can be checked at Emergency Room.
10. Changes in the content of these Guidelines
These Guidelines shall enter into force on the date of enforcement stated in the following. Addition to, or deletion/correction of, the content in accordance with revision of the law will be posted at least 7 (seven) days in advance. The personal information processing policy before the change is posted on this website notice (or individual notice), so you can search and check it.
- Date of posting: November 04, 2021
- Date of enforcement: November 15, 2021
